Property valuations are carried out by an appraiser (appointed by a bailiff) who is authorised to value property pursuant to separate regulations. If, however, the property has been valued for the purpose of selling it on the market not more than six months prior to its seizure and that valuation meets the requirements relating to property valuation carried out for enforcement purposes, no new valuation is carried out. On the other hand, if significant changes in the condition of the property have occurred between the time when the description and valuation were carried out and the auction date, an additional description and valuation may be carried out at the creditor’s or debtor’s request.
Property that has been seized is sold by public auction. The auction may not be scheduled earlier than two weeks after the description and valuation have become final or before the judgment under which enforcement is initiated has become final.
The bailiff announces the date and object of the auction by way of a public notice, which is delivered to the parties to the proceedings, the municipal authority, the tax office in whose jurisdiction the property is located and the social security authorities.
The auction notice is also published at least two weeks before the auction date in the court building and on the premises of the municipal authority, in a daily newspaper that is widely read in the city/town/village in question and on the website of the National Bailiffs’ Council ('Krajowa Rada Komornicza'). In addition, at the party’s request and expense, the bailiff may order the notice to be published in another manner indicated by the party.
Auctions are carried out in public by a bailiff in the presence, and under the supervision, of a judge or judicial clerk ('referendarz sądowy'). Enforcement against property is carried out by a bailiff of the court in whose jurisdiction the property is located.
Land and mortgage registers (księga wieczysta) are maintained by district courts (sąd rejonowy) in order to determine the legal status of property. These are established and maintained in an ICT system. Land and mortgage registers are public and comprise four sections:
1) the first section comprises a designation of the property and entries concerning the rights associated with ownership;
2) the second section comprises entries concerning ownership and perpetual usufruct;
3) the third section comprises entries concerning limited property rights, except for mortgages, restrictions on disposing of the property or perpetual usufruct, and entries concerning other rights and claims, except for claims relating to mortgages;
4) the fourth section comprises entries relating to mortgages.
In addition to land and mortgage registers, the second property register is the land and building register ('ewidencja gruntów i budynków') governed by the Land Survey and Cartographic Act of 17 May 1989 ('Prawo geodezyjne i kartograficzne') (consolidated text: Journal of Laws 2010/193, item 1287, as amended). Maintaining the land and building register is the responsibility of the district governor ('starosta').
The databases described in point 5, i.e. land and mortgage registers and the land and building register, are available to creditors and serve to identify debtors’ assets. In addition, land and mortgage registers allow creditors’ receivables that are secured by mortgages to be identified.
Judicial auctions are not carried out on-line. Only auction notices are published on the website of the National Bailiffs’ Council (as a statutory obligation) and customarily on the website of the bailiff conducting the auction in question.
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