As a general rule, Danish authorities are only obliged to accept public documents in Danish and may thus require these documents to be translated if they are not in Danish.
Under the Nordic Language Convention, however, certain documents may be accepted in Finnish, Icelandic, Norwegian and Swedish. This applies in particular to change-of-name certificates, permission to use a name, approval of a name, marriage certificates, civil partnership certificates, certificates of marital status, divorce decrees, separation orders and judgments relating to divorce, separation or annulment of marriage, and judgments to the effect that a marriage or a registered civil partnership is recognised as no longer existing. Furthermore, documents relating to the processing of cases concerning a person’s name may be accepted in German or English.
Documents confirming the absence of any criminal record may also be accepted in English.
In specific cases, however, an authority may allow documents in other languages, but it is not obliged to recognise any languages other than those listed above.
Danish authorities have identified the following as documents falling within the scope of the Regulation:
The following is a list of the Danish documents to which a linguistic annex may be attached as a suitable translation aid:
In Denmark there is no list or database of translators/interpreters that is available to the public.
The authority which issued the certificate or the document may in certain cases issue a confirmatory copy. Furthermore, an authority which has taken over the task of the issuing authority may in certain cases also issue a confirmatory copy.
A notary in the Danish courts is also able to issue a confirmatory copy of the certificate or document.
A confirmatory copy will usually show which authority has confirmed the copy, by means of either a stamp from a municipality or notarial certification.
A confirmatory copy will in some cases have ‘COPY’ stamped on it.
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